Position: Accounts Payable Coordinator

Department: Accounting

Reports To: Senior Accountant / Controller

Location: 3311 Division Ave S. Wyoming MI 49458

Job Type: Full-Time, Hourly

POSTING LINK: https://recruiting.paylocity.com/recruiting/jobs/All/06756cb3-615b-4333-bc1a-57a3b8d3dd51/Empressa-Olvera-Inc 

Job Summary:

The Accounts Payable Coordinator plays a critical role in managing vendor relations and ensuring the timely, accurate processing of vendor payments. This role requires strong communication skills, a proactive approach to problem-solving, and a deep understanding of accounts payable processes. The AP coordinator will be responsible for overseeing the full cycle of accounts payable across the organization, including both store and property-level expenses, while maintaining strong alignment between accounting systems and vendor expectations.

Key Responsibilities:

Vendor Relations & Communication

• Act as the primary liaison between the organization and vendors.
• Address and resolve vendor inquiries, disputes, and concerns related to invoices and applied credits.
• Professionally negotiate payment terms when necessary.
• Maintain strong, professional communication to foster long-term vendor partnerships.
• Propose and help implement improvements to AP workflows and vendor management practices.

Invoice & Credit Management

• Apply vendor credits accurately and strategically to appropriate invoices.
• Ensure a clear understanding of how and why credits are applied to maintain transparency and accuracy.
• Manage the scheduling of accounts payable to support cash flow and meet obligations on time.

Systems & Reconciliation

• Ensure that the AP report in the AP system aligns with the aging report in the accounting software.
• Troubleshoot and resolve sync issues between AP systems and accounting software.
• Collaborate with the Staff Accountant and other team members to ensure data integrity and consistency across platforms.

Invoice Processing & Support

• Process and publish invoices in the absence of the Staff Accountant.
• Support the overall AP function including stores and properties-related payables.
• Maintain and update AP schedules and documentation for internal use and audits.

Qualifications:

• Education: Associate's or Bachelor's degree in Accounting, Finance, or related field.
• Experience: 1-3 years of experience in accounts payable, vendor management, or a related field.

Skills:

• Strong understanding of AP processes, invoice reconciliation, and vendor credit application.
• Proficient in accounting software and AP systems; experience with sync tools or integrations a plus.
• Excellent communication and negotiation skills.
• Detail-oriented with a high degree of accuracy.
• Able to prioritize and manage multiple tasks in a fast-paced environment.

Preferred Skills: 

• Bilingual (Spanish and English)