Job Postings
Academic Records Assistant - Full-time Temporary
| Position Title: | Academic Records Assistant - Full-time Temporary |
| Location: | Grand Rapids (Kendall) |
| Department: |
92400 - KCAD Academic Affairs |
| Advertised Salary: | $18.87 per hour |
| Benefits: |
Comprehensive benefit package (health care, vacation, etc.). Please see the following link for a list of benefits offered with this position. |
| FLSA: | Non-Exempt |
| Temporary/Continuing: | Temporary |
| Part-Time/Full-Time: | Full-Time |
| Union Group: | N/A |
| Term of Position: | Less than 9 month |
| At Will/Just Cause: | At Will |
| Summary of Position: | • Assist with the accurate data entry and maintenance of student academic records, academic courses, and provide excellent student/customer-centered service at Kendall College of Art and Design of Ferris State University. • Reports directly to the Dean of Academic Affairs at KCAD. • This position will require the ability to work occasional evenings and weekends for special events such as commencement. • This is a full-time temporary position ending June 30, 2025. |
| Position Type: | Staff |
| Required Education: | • Satisfactory completion of two years of college or equivalent. • The requirements listed are representative of the knowledge, skill, and/or ability required. • • Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered. • Equivalency for education is two years of full-time related work experience equals one year of education. |
| Required Work Experience: | • At least two years of successful work experience performing duties requiring accuracy and attention to detail. |
| Required Licenses and Certifications: | |
| Physical Demands: |
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| Additional Education/Experiences to be Considered: | • Bachelor’s degree. • Work experience in higher education. • Experience with Banner. |
| Essential Duties/Responsibilities: | • Provide primary phone, e-mail, and walk-in assistance to students, alumni, parents, faculty, and staff. • Maintain transcript requests information. • Process forms including Authorization to Disclose Information forms and enrollment verifications. • Verify enrollment for VA certifications. • Process guest student applications. • Provide data for the President’s and Dean’s Lists. • Demonstrate an understanding of diversity, equity, and inclusion, especially in working relationships with students, faculty, staff, and community members. • Support, promote, and develop University student enrollment and retention initiatives. • Perform mid-term and final grade verification. • Enter, edit, and maintain related data in Banner including address changes. • Assist with course registration including student program plan updates and schedule entry. • Assist with commencement and all related activities, including updating and maintaining commencement lists, programs, and information, communication with candidates, ordering and distributing commencement materials, and participating in commencement rehearsal and ceremony. • Process and maintain office forms. • Learn and utilize online advising tool (MyDegree). • Scan and index records in Xtender. • Assist Academic Advisor with transfer student information. • Maintain/update Faculty Advisor lists in Banner. • Prepare and distribute program plans to faculty advisors/program chairpersons. • Create enrollment reports. • Responsible for maintaining the confidentiality of designated information and performing duties with accuracy and in compliance with FERPA and all other applicable laws, policies, and procedures. • Train/assist faculty, staff, and students on / with MyDegree. • Access, update, and maintain Academic Affairs section of KCAD.edu website. • Assist Academic Affairs with other projects and duties as needed. • Perform any other duties assigned within the position classification area. |
| Marginal Duties/Responsibilities: | • Perform general clerical duties such as e-mailing, typing, filing, copying, and faxing. • Maintain related information on website. |
| Skills and Abilities: | • Strong organizational skills. • Demonstrated commitment, experience and understanding for diversity, equity and inclusion. • Proficiency with Microsoft Office. • Ability to learn new data systems and software. • Ability to perform duties independently, self-directed, and responsibly. • Ability to work under pressure and meet deadlines. • Ability to maintain positive interpersonal relationships with a diverse population of students, faculty, staff, parents, and alumni. • Strong typing and grammar skills. • Ability to handle confidential information. |
| Required Documents: |
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| Optional Documents: | Unofficial Transcript 1 |
| Special Instructions to Applicants: | • Transcript 1 (Optional): If applicable, applicants must attach a copy of unofficial transcript of education as outlined in Required Education. • Transcript must include: Institution name, applicant name, date degree attained, degree awarded. • Finalist will be required to submit an official transcript. |
| Initial Application Review Date: | January 6, 2025 |
| Open Until Position is Filled?: | Yes |
| Posting Close Date: | |
| EEO Statement: | Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community at ferris.edu. The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University’s Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement. |
