Job Postings
Associate Registrar
| Position Title: | Associate Registrar |
| Location: | Big Rapids (Main Campus) |
| Department: |
61200 - Registrar |
| Advertised Salary: | $60,000-$65,000 - Salary commensurate with education, experiences and other requirements. |
| Benefits: |
Comprehensive benefit package (health care, vacation, etc.). Please see the following link for a list of benefits offered with this position. |
| FLSA: | Exempt |
| Temporary/Continuing: | Continuing |
| Part-Time/Full-Time: | Full-Time |
| Union Group: | N/A |
| Term of Position: | 12 Month |
| At Will/Just Cause: | At Will |
| Summary of Position: | • Under the general direction of the Registrar or their designee. • Coordinate the administrative duties and responsibilities of the Registrar’s Office and directly supervise clerical staff and associated duties. • The Associate Registrar will review and provide guidance on curriculum proposals, and implement approved curriculum in Banner. |
| Position Type: | Staff |
| Required Education: | • Bachelor Degree from an accredited college or University. |
| Required Work Experience: | • Two years work experience in an office setting where data organization and accuracy and attention to detail are important. |
| Required Licenses and Certifications: | |
| Physical Demands: |
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| Additional Education/Experiences to be Considered: | • Master’s Degree. • Professional work experience in higher education, preferably within enrollment services or academic affairs. • Professional experience with NCAA, especially eligibility regulations. Understanding and experience with student system software such as Banner. |
| Essential Duties/Responsibilities: | • Supervise, coordinate, train, discipline and evaluate Registrar's Office staff and provide back-up support when necessary. • Advise staff, update office procedures, and create documentation to ensure consistent, equitable processing. • Provide training and Banner support to campus community. • Manage Registrar Office related processes such as graduation, total withdrawals, schedule adjustments, transcripts, verification, etc. Evaluate current practices and procedures to find efficiencies and work on special projects to execute. • Create and maintain documentation outlining pertinent information and processing instructions. • Oversee International Baccalaureate, Advanced Placement, Articulated Credit, and CLEP credit entry and record retention processes. • Create, test, implement and troubleshoot technical processes pertaining to the Banner system, Banner workflows and office website maintenance. Collaborate with programmers to develop necessary reports and improve processes utilized campus-wide. • Collaborate with Academic Affairs to review and implement curriculum. • Serve as a Registrar’s Office representative on various committees. • Maintain an in-depth knowledge of applicable university, state, and federal policies and compliance regulations. • Serve as a liaison to faculty, staff, students, other offices, and off-campus constituents. • Serve as a certifying official of Ferris State for NCAA eligibility and as one of the University employees who are authorized to contact the NCAA. • Demonstrates an understanding of diversity, equity, and inclusion, especially in working relationships with students, faculty, staff, and community members. • Collaborate with campus partners, course building requests, ensure compliance to matrix, and develop and maintain course scheduling training materials. • Coordinate record restoration, assessment for prior learning credit, school code creation, study away credit, processing subpoenas, and other banner functions. • Oversee special projects for Registrar Office systems, processes, and policies. • Review curriculum & consult with University Curriculum Committees to facilitate proper implementation across Banner, catalog, and assessment software's. • Train appropriate campus personnel in Banner Student, faculty & advisor self-serve, action item processing, Banner Workflow, and various registration and course scheduling functions. • Support, promote, and develop University student enrollment and retention initiatives. • Perform any other duties assigned within the position classification area. |
| Marginal Duties/Responsibilities: | |
| Skills and Abilities: | • Develop and maintain a positive working relationship with a varied and diverse group of constituents. • Demonstrated commitment, experience and understanding for diversity, equity and inclusion. • Work independently and within a team to accomplish related processes and functions. • Serve as an accessible leader able to assist with a variety of tasks and assignments. • Quickly adapt to varying work/task assignments within the workplace. • Understand and investigate issues relating to federal, state, and NCAA regulations. • Interact with highly sensitive information tactfully and courteously. |
| Required Documents: |
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| Optional Documents: | |
| Special Instructions to Applicants: | • Unofficial Transcript 1 (REQUIRED): Applicants must attach a copy of unofficial transcript of Bachelor Degree from an accredited college or University. • Transcript must include: Institution name, applicant name, date degree attained, degree awarded. Finalist will be required to submit an official transcript. |
| Initial Application Review Date: | January 13, 2025 |
| Open Until Position is Filled?: | Yes |
| Posting Close Date: | |
| EEO Statement: | Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community at ferris.edu. The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University’s Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement. |
