SUMMARY: Management Business Solutions is seeking an Executive Personal Assistant for its client in Grand Rapids, MI. The person will be responsible for providing a comprehensive administrative and personal support to the CEO while also assisting the executive team. This role involves managing schedules, coordinating communications between the CEO and internal/external stakeholders, and handling a variety of tasks to ensure smooth daily operations.
 
RESPONSIBILITIES:

• Oversee and manage the CEO’s calendar, scheduling meetings, appointments, and conference calls to optimize time and productivity.
• Serve as the main point of contact for internal and external communications, screening and prioritizing inquiries as needed.
• Arrange complex travel plans, accommodations, and detailed itineraries for the CEO and executive team, ensuring cost-effectiveness and efficiency.
• Prepare and organize materials for meetings, presentations, and reports, including conducting research and compiling relevant data.
• Assist with personal tasks and errands for the CEO to help maintain a balanced workflow.
• Process and track expense reports and invoices, ensuring accuracy and compliance with company policies.
• Manage and coordinate special projects and strategic initiatives as assigned.
• Anticipate the needs of the CEO and executive team, proactively identifying ways to improve processes and enhance overall productivity.
• Maintain strict confidentiality while handling sensitive business and personal matters.
• Act as a bridge between the CEO and other departments, fostering clear communication and collaboration.

• Bachelor’s in Business Administration, Communications, or related field preferred.
• 3+ years as an Executive Assistant or similar role supporting senior executives.
• Proficient in Microsoft Office & Google Suite.
• Strong organizational, time management, multitasking, and prioritization skills.
• Excellent verbal and written communication.
• Professional and flexible with changing priorities and schedules.
• Project management or event coordination experience is a plus.
• Proficiency in both Spanish and English is highly preferred.