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Nature of Work

The purpose of this job is to research products, request quotes, and generate purchase orders with appropriate vendors. Tracks inventory usage; reviews, maintains and corrects paperwork related to inventory and purchases; approves invoices for payment; and updates computer systems. 

Essential Duties & Responsibilities 

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Maintains computerized inventory control system by posting new receipts, issues and returns on a daily basis and entering new inventory and special order items
• Maintains inventory by performing routine physical inventory and noting stock items whose number is near the reorder level
• Receives incoming merchandise, determines adequacy of delivery through item count and quality check, and enters new items into the inventory system
• Participates in the annual year-end physical inventory by printing work sheet; performing item counts of material held in storeroom, researching discrepancies noted between item count and computerized inventory system, and entering item count into the computer
• Prints fiscal year-end totals and inventory; prints and distributes report to interested parties
• Assists in determining if new items are to be added to inventory or are to be pass through items
• Determines adequacy of stocking quantities and adjusts level as necessary by calculating approximate cost to determine appropriate purchasing procedure, developing specifications and necessary information upon which a realistic bid can be entered, awarding and confirming bids after approval from purchasing Department
• Prices jobs for department of assignment by researching sources for hard to find items and meeting with vendors and sales personnel
• Maintains stockroom in an orderly manner
• Performs related work as required

Minimum Training and Experience

Required Education and Experience 

• High school diploma (or GED equivalent) supplemented by college-level coursework in business administration or recordkeeping

• At least two (2) years of experience working in a storekeeping or warehouse facility

• Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities