Program Manager- Part time

Department: STEM

Location: Grand Rapids, MI

This position is responsible for successfully administering and ensuring compliance with the required outcomes of the National Science Foundation's (NSF) Experiential Learning for Emerging and Novel Technologies (ExLENT) Grant. This position serves as a liaison with west Michigan community colleges, employers, community partners, and internal college departments and teams (Grant funded through 06/30/2027).

Requisition ID: 480

Employee Group: . This position serves as a liaison with west Michigan community colleges, employers, community partners, and internal college departments and teams (Grant funded through 06/30/2027).

Requisition ID: 480

Employee Group: . This position serves as a liaison with west Michigan community colleges, employers, community partners, and internal college departments and teams (Grant funded through 06/30/2027).

Requisition ID: 480

Employee Group: . This position serves as a liaison with west Michigan community colleges, employers, community partners, and internal college departments and teams (Grant funded through 06/30/2027).

Requisition ID: 480

Employee Group: https://www.grcc.edu/faculty-staff/human-resources/employee-groups-resources/employee-groups/contingent-employees

Schedule: 20 hours per week
Compensation: $27.04

Department: STEM
Reports to: Dean of STEM
Posting Opens: September 27, 2024
Posting Closes: Open until filled

ESSENTIAL FUNCTIONS

• Provide management and oversight of the NSF's ExLENT activities.
• Perform budget control officer (BCO) duties for the grant, budget monitoring, expense tracking, purchasing, payroll review and budget modifications.
• Ensure compliance with NSF grant rules.
• Provide administrative oversight and direct supervision of grant project staff.
• Monitor grant account tracking, purchasing activity, budget modifications, and payroll to ensure compliance with grants and College rules.
• Work collaboratively with employers, community organizations and internal college faculty and staff to identify roles and assure clear communication, cooperation and accomplish of grant goals (outcomes).
• Establish internal systems to facilitate the day-to-day work and create accountability.
• Prepare reports internally, for the partnership, and for the NSF.
• Monthly to track day-to-day operations.
• Quarterly to track progress on goals/objectives with attention to successes, barriers and corrective action.
• Yearly to summarize goals, objectives and activities according to NSF guidelines.
• Train and equip new and ongoing staff on policy and procedures and provide for staff evaluations.
• Serve as liaison with College faculty and staff to ensure connection to department and College Action Projects that relate to the grant outcomes.
• In collaboration with staff, provide periodic reviews of internal systems to assure accurate and timely work.
• Prepare for and participate in multiple yearly GRCC, state and federal audits and monitor visits.
• Respond to customer inquiries and complaints.
• Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position.
• Other duties as assigned.
• Follow College policy on the Family Educational Right to Privacy Act (FERPA).

JOB SPECIFICATIONS

Qualifications

• Bachelor's Degree required. Master's preferred.\
• 3-5 years' experience in technology, manufacturing, business, education, and/or workforce development.
• Experience working with state and/or federal grants.
• Knowledge and understanding of higher education organizational structures, policies and procedures preferred.

Skills

• Interpersonal - Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Proven communication and organizational skills that relate to customer/employee management.
• Project Management - Proven project management and administrative skills. Proven work experience in development of internal processes and procedures.
• Communication - Ability to communicate effectively, both orally and in writing.
• Technical - Demonstrated proficiency in Microsoft Office, experience with PeopleSoft and/or Department of Labor Reporting Data systems desirable.

Physical Demands

• Ability to lift 10 lbs. or more.
• Stand for 30-45 minutes at a time.

Mental Demands

• Demonstrated ability to maintain positive interpersonal relationships and to effectively work as a member of a team.

Working Conditions

• GRCC will comply with any mandated health and safety requirements. Compliance information is available on ouractivities.
• Perform budget control officer (BCO) duties for the grant, budget monitoring, expense tracking, purchasing, payroll review and budget modifications.
• Ensure compliance with NSF grant rules.
• Provide administrative oversight and direct supervision of grant project staff.
• Monitor grant account tracking, purchasing activity, budget modifications, and payroll to ensure compliance with grants and College rules.
• Work collaboratively with employers, community organizations and internal college faculty and staff to identify roles and assure clear communication, cooperation and accomplish of grant goals (outcomes).
• Establish internal systems to facilitate the day-to-day work and create accountability.
• Prepare reports internally, for the partnership, and for the NSF.
• Monthly to track day-to-day operations.
• Quarterly to track progress on goals/objectives with attention to successes, barriers and corrective action.
• Yearly to summarize goals, objectives and activities according to NSF guidelines.
• Train and equip new and ongoing staff on policy and procedures and provide for staff evaluations.
• Serve as liaison with College faculty and staff to ensure connection to department and College Action Projects that relate to the grant outcomes.
• In collaboration with staff, provide periodic reviews of internal systems to assure accurate and timely work.
• Prepare for and participate in multiple yearly GRCC, state and federal audits and monitor visits.
• Respond to customer inquiries and complaints.
• Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position.
• Other duties as assigned.
• Follow College policy on the Family Educational Right to Privacy Act (FERPA).

JOB SPECIFICATIONS

Qualifications

• Bachelor's Degree required. Master's preferred.\
• 3-5 years' experience in technology, manufacturing, business, education, and/or workforce development.
• Experience working with state and/or federal grants.
• Knowledge and understanding of higher education organizational structures, policies and procedures preferred.

Skills

• Interpersonal - Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Proven communication and organizational skills that relate to customer/employee management.
• Project Management - Proven project management and administrative skills. Proven work experience in development of internal processes and procedures.
• Communication - Ability to communicate effectively, both orally and in writing.
• Technical - Demonstrated proficiency in Microsoft Office, experience with PeopleSoft and/or Department of Labor Reporting Data systems desirable.

Physical Demands

• Ability to lift 10 lbs. or more.
• Stand for 30-45 minutes at a time.

Mental Demands

• Demonstrated ability to maintain positive interpersonal relationships and to effectively work as a member of a team.

Working Conditions

• GRCC will comply with any mandated health and safety requirements. Compliance information is available on ouractivities.
• Perform budget control officer (BCO) duties for the grant, budget monitoring, expense tracking, purchasing, payroll review and budget modifications.
• Ensure compliance with NSF grant rules.
• Provide administrative oversight and direct supervision of grant project staff.
• Monitor grant account tracking, purchasing activity, budget modifications, and payroll to ensure compliance with grants and College rules.
• Work collaboratively with employers, community organizations and internal college faculty and staff to identify roles and assure clear communication, cooperation and accomplish of grant goals (outcomes).
• Establish internal systems to facilitate the day-to-day work and create accountability.
• Prepare reports internally, for the partnership, and for the NSF.
• Monthly to track day-to-day operations.
• Quarterly to track progress on goals/objectives with attention to successes, barriers and corrective action.
• Yearly to summarize goals, objectives and activities according to NSF guidelines.
• Train and equip new and ongoing staff on policy and procedures and provide for staff evaluations.
• Serve as liaison with College faculty and staff to ensure connection to department and College Action Projects that relate to the grant outcomes.
• In collaboration with staff, provide periodic reviews of internal systems to assure accurate and timely work.
• Prepare for and participate in multiple yearly GRCC, state and federal audits and monitor visits.
• Respond to customer inquiries and complaints.
• Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position.
• Other duties as assigned.
• Follow College policy on the Family Educational Right to Privacy Act (FERPA).

JOB SPECIFICATIONS

Qualifications

• Bachelor's Degree required. Master's preferred.\
• 3-5 years' experience in technology, manufacturing, business, education, and/or workforce development.
• Experience working with state and/or federal grants.
• Knowledge and understanding of higher education organizational structures, policies and procedures preferred.

Skills

• Interpersonal - Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Proven communication and organizational skills that relate to customer/employee management.
• Project Management - Proven project management and administrative skills. Proven work experience in development of internal processes and procedures.
• Communication - Ability to communicate effectively, both orally and in writing.
• Technical - Demonstrated proficiency in Microsoft Office, experience with PeopleSoft and/or Department of Labor Reporting Data systems desirable.

Physical Demands

• Ability to lift 10 lbs. or more.
• Stand for 30-45 minutes at a time.

Mental Demands

• Demonstrated ability to maintain positive interpersonal relationships and to effectively work as a member of a team.

Working Conditions

• GRCC will comply with any mandated health and safety requirements. Compliance information is available on ouractivities.
• Perform budget control officer (BCO) duties for the grant, budget monitoring, expense tracking, purchasing, payroll review and budget modifications.
• Ensure compliance with NSF grant rules.
• Provide administrative oversight and direct supervision of grant project staff.
• Monitor grant account tracking, purchasing activity, budget modifications, and payroll to ensure compliance with grants and College rules.
• Work collaboratively with employers, community organizations and internal college faculty and staff to identify roles and assure clear communication, cooperation and accomplish of grant goals (outcomes).
• Establish internal systems to facilitate the day-to-day work and create accountability.
• Prepare reports internally, for the partnership, and for the NSF.
• Monthly to track day-to-day operations.
• Quarterly to track progress on goals/objectives with attention to successes, barriers and corrective action.
• Yearly to summarize goals, objectives and activities according to NSF guidelines.
• Train and equip new and ongoing staff on policy and procedures and provide for staff evaluations.
• Serve as liaison with College faculty and staff to ensure connection to department and College Action Projects that relate to the grant outcomes.
• In collaboration with staff, provide periodic reviews of internal systems to assure accurate and timely work.
• Prepare for and participate in multiple yearly GRCC, state and federal audits and monitor visits.
• Respond to customer inquiries and complaints.
• Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position.
• Other duties as assigned.
• Follow College policy on the Family Educational Right to Privacy Act (FERPA).

JOB SPECIFICATIONS

Qualifications

• Bachelor's Degree required. Master's preferred.\
• 3-5 years' experience in technology, manufacturing, business, education, and/or workforce development.
• Experience working with state and/or federal grants.
• Knowledge and understanding of higher education organizational structures, policies and procedures preferred.

Skills

• Interpersonal - Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Proven communication and organizational skills that relate to customer/employee management.
• Project Management - Proven project management and administrative skills. Proven work experience in development of internal processes and procedures.
• Communication - Ability to communicate effectively, both orally and in writing.
• Technical - Demonstrated proficiency in Microsoft Office, experience with PeopleSoft and/or Department of Labor Reporting Data systems desirable.

Physical Demands

• Ability to lift 10 lbs. or more.
• Stand for 30-45 minutes at a time.

Mental Demands

• Demonstrated ability to maintain positive interpersonal relationships and to effectively work as a member of a team.

Working Conditions

• GRCC will comply with any mandated health and safety requirements. Compliance information is available on ourhttp://www.grcc.edu/policieshttp://www.grcc.edu/policies.
• GRCC will comply with any mandated health and safety requirements. Compliance information is available on our https://apptrkr.com/get_redirect.php?id=5380646&targetURL=
• Stand for 30-45 minutes at a time.

BENEFITS

• Wellness Program: Access resources for physical and mental wellbeing, and an onsitehttps://www.grcc.edu/employers-community/ford-fieldhousehttps://www.grcc.edu/employers-community/ford-fieldhouse.
• Continuous Learning:https://www.grcc.edu/faculty-staff/grants-departmenthttps://www.grcc.edu/faculty-staff/grants-department andhttps://www.grcc.edu/faculty-staff/finance-administration/employee-reimbursement/tuition-benefit#:~:text=Employees%20seeking%20tuition%20reimbursement%20must,out%20through%20the%20recipient's%20paycheck.https://www.grcc.edu/faculty-staff/finance-administration/employee-reimbursement/tuition-benefit#:~:text=Employees%20seeking%20tuition%20reimbursement%20must,out%20through%20the%20recipient's%20paycheck..
• Retirement Plans: Secure your future with ourhttps://www.grcc.edu/faculty-staff/human-resources/payroll/annuities-retirement-informationhttps://www.grcc.edu/faculty-staff/human-resources/payroll/annuities-retirement-information, including the state retirement plan or a 401A with a 12% employer contribution.

APPLICATION / HIRING PROCESS

• Please fill out an application athttps://www.grcc.edu/jobs. Submit a cover letter, resume. The opportunity to apply for this position will close at the end of the day on the close date referenced at the top of this job posting.
• Individuals with diverse backgrounds are encouraged to apply. Grand Rapids Community College is an equal opportunity employer. Visa sponsorship is not available.

• Only applicants living in the state of Michigan can apply for GRCC careers.

NONDISCRIMINATION STATEMENT

Grand Rapids Community College creates an inclusive learning and working environment that recognizes the value and dignity of each person. It is the policy and practice of GRCC to provide equal educational and employment opportunities regardless of age, race, color, religion, marital status, sex/gender, pregnancy, sexual orientation, gender identity, gender expression, height, weight, national origin, disability, political affiliation, familial status, veteran status or genetics in all programs, activities, services, employment and advancement including admissions to, access to, treatment in, or compensation in employment as required by state and federal law. GRCC is committed to reviewing all aspects of GRCC programs, activities, services and employment, including recruitment, selection, retention and promotion to identify and eliminate barriers in order to prevent discrimination on the basis of the listed protected characteristics. The college will not tolerate any form of retaliation against any person for bringing charges of discrimination or participating in an investigation. Further information may be obtained from the EEO Office or the Office of General Counsel, 143 Bostwick Avenue NE, Grand Rapids, MI 49503-3295.

To apply, visit https://apptrkr.com/5684244

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