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Nature of Work

The purpose of this job is to perform clerical and paraprofessional accounting and other financial transactions work involving the preparation, maintenance and review of financial and/or related records or documents. The work requires understanding of highly complex processes and/or complex policies, rules and regulations. Provides guidance and leadership to less experienced Financial Assistants.

ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Reviews and approves invoices for payment; checks invoice details for accuracy; ensures City Purchasing policy is followed regarding authorization and documentation; verifies accounting codes are correct to ensure correct classification for financial reporting
• Ensures payments are classified in the correct fiscal year based on when goods or services are received
• Reviews all cash collections and departmental cash reports for accuracy, reasonableness and proper distribution to revenue accounts
• Assists City employees with the use of financial system and procurement system
• Sorts, checks, verifies and enters items into records; dates, computes, files and indexes various departmental items, as applicable
• Prepares a variety of statistical and other financial reports
• Assists with monthly P-card reconciliation
• Follows up with vendors and department personnel regarding past due invoices; ensures payments are seen through to payment
• Manages safe keeping of records for tracking and reporting as needed.
• Handle all other miscellaneous filing
• Performs related work as required

Minimum Training and Experience

Required Education and Experience

• Associate's degree

• At least four (4) years of experience in bookkeeping or field related to financial transactions

• Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities

Other Necessary Qualifications

Knowledge of:

• Basic accounting principles and practices
• Payroll practices and procedures (based on assignment)
• IRS rules and City vendor policy
• English grammar, spelling, punctuation
• Principles and practices of basic bookkeeping
• Modern office procedures, methods and computer equipment

Skill in:

• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships
• Performing a variety of duties, often changing from one task to another of a different nature
• Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios

Ability to:

• Maintain complex financial records and prepare financial reports accurately
• Communicate effectively, both orally and in writing
• Meet schedules and deadlines of the work
• Understand and carry out oral and written directions
• Accurately organize and maintain paper documents and electronic files
• Maintain the confidentiality of information and professional boundaries