Experiential Learning Coordinator

 

Department: Experiential Learning

 

Location: Grand Rapids, MI

 

The Department of Experiential Learning Coordinator will coordinate program specific events, communication strategies, and tracking of student engagement, with the goal of ensuring overall awareness and effective program participation. This role includes collaboration with both Academic and Student Affairs faculty and service areas as well as external stakeholders to aid in the facilitation of events, off-campus travel experiences, and co-curricular activities.

 

Requisition ID: 929

Position Number: 00001985

Group: https://www.grcc.edu/faculty-staff/human-resources/employee-groups-resources/employee-groups/meet-confer

Schedule: 40 hours / 52 Weeks

Compensation: AP4, $51,005

Benefits: https://www.grcc.edu/faculty-staff/human-resources/benefits-insurance/medical-plans/new-hire-benefit-enrollment

Reports to: Director of Experiential Learning

Posting Opens: 06/12/2025

Posting Closes: 06/26/2025

 

ESSENTIAL FUNCTIONS

 

• Collaborate with the Director of Experiential Learning to administer department programs, events and activities including but not limited to the Honors Program, Study Away, Service Learning, and College Sponsored Student Travel.

• Create and manage multiple processes and procedures specific to the work of the department to ensure smooth operation, adherence to institutional policies, and alignment with departmental goals. Including but not limited to: Honors Program application information, integration into honors-specific systems and platforms, student registration and processing of scholarships and stipends, tracking of honors project proposal and completion, overall tracking of honors student participation; Service Learning course registration information and tracking of service learning completion; Study Away application information and tracking of student paperwork and payments, tracking of Leave of Absences related to College Sponsored Student Travel and risk management information as well as end-of-semester faculty recognition.

• Design and lead comprehensive marketing and recruitment strategies and tactics.

• Develop and manage communication strategies, including eNewsletters, virtual meetings, websites, and other platforms, to maintain effective communication with students, faculty, external partners (e.g., international vendors), and campus departments.

• Plan, coordinate, and execute program-specific events, including orientations, student engagement activities, faculty and student recognition, and workshops.

• Track and monitor student progress across various programs, identify potential barriers to success, and develop strategies to address these barriers proactively. Provide data-driven reports on student outcomes and program effectiveness.

• Collaborate with various campus departments (e.g., Student Financial Services, Financial Aid, Registrar, Academic Deans' Offices and Departments, Teaching, Learning, and Distance Education (TLDE), UofM Transfer Bridges, Student Life and Conduct, Admissions, GRCC Foundation) to ensure smooth implementation of experiential learning programs and enhance cross-functional partnerships to support student success and program delivery.

• Works with the department staff on implementation of co-curricular assessment plans.

Be timely when responding to student and staff requests.

Participate as a member of College, Divisional, and Departmental teams or committees as requested or as mutually agreeable.

• Prioritize work effectively to ensure that tasks are completed within assigned deadlines.

Actively engage in professional development activities that reinforce existing skills and result in greater knowledge and efficiency in assigned work. This might include best practices in Honors education, knowledge of service learning and GRCC faculty/staff participation in service learning co-curricular activities, and knowledge of study away best practice including proposal development and approval, student support and overall risk management.

• Ensure that general and confidential filing is maintained in a system allowing for ready retrieval of program-specific records.

Attend staff meetings as directed by the Director of Experiential Learning.

Regular attendance during normally scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position.

• Carry out other tasks as needed and/or assigned by the Director of Experiential Learning in a collaborative, team-oriented manner.

• Performs other related duties as assigned

 

JOB SPECIFICATIONS

 

Education Credentials

 

• Bachelor's degree required

• Master's degree with a degree is preferred

 

Work Experience

 

• Two (2) or more years in the field of higher education is required, community college experience is preferred

• Prior experience with co-curricular planning, event coordination, student recruitment, and tracking is required

• Experience collaborating with faculty, staff, students, and community partners

• Experience supporting students in program participation and completion

• Experience with all aspects of programming including goal setting, project planning, implementation/logistics, evaluation, and reporting

• Experience with academic applications for various technologies (video conferencing, ePortfolios, learning management systems, etc.)

• Experience with the design of web- and print-based promotional materials, as well as use of social media platforms

 

Skills

 

• Must possess excellent organizational and communication skills

• High level of computer literacy, technological proficiency, and database management skills

• Collaborative problem-solving and critical thinking skills

• Project management

• Event planning

• Excellent interpersonal communication (both oral and written) and group presentation skills.

• Ability to take direction, use discretion, and maintain a high degree of professionalism and responsiveness in daily interactions with a broad range of stakeholders

• Knowledge of FERPA guidelines. Understanding and ability to maintain confidentiality

 

Physical Demands

 

• Ability to lift and move up to 25 pounds

• Ability to sit/stand for extended periods of time

 

Mental Demands

 

• Possession of mature judgment and decision-making abilities

• Flexibility with regard to managing multiple deadlines, projects, and responsibilities simultaneously

• Demonstrated initiative with highly effective organizational and problem-solving abilities

• Ability to perform routine and unexpected duties with minimal supervision

• High energy level with enthusiasm and interest in helping faculty, students, staff, and the general public

• Ability to demonstrate good judgment in handling sensitive or difficult situations

• Ability to perform job functions in a professional manner

• Willingness to work as a part of a team and lead projects

 

Working Conditions

 

• GRCC will comply with any mandated health and safety requirements. Compliance information is available on our policies website

• Ability to function effectively as a member of a team in a multi-person and high volume academic and student affairs department

• Ability to work flexible hours as needed. May require occasional evening and weekend hours

• Some travel may be required to participate in professional organizations and conferences

 

BENEFITS

 

• Health Coverage: Six https://www.grcc.edu/faculty-staff/human-resources/benefits-insurance/medical-plans options, including one with no health insurance premiums.

• Time off: Enjoy substantial https://www.grcc.edu/sites/default/files/docs/humanresources/MeetConferHandbook_05222024.pdf.

• Wellness Program: Access resources for physical and mental wellbeing, and an https://www.grcc.edu/employers-community/ford-fieldhouse

• Continuous Learning: https://www.grcc.edu/faculty-staff/grants-department and https://www.grcc.edu/faculty-staff/finance-administration/employee-reimbursement/tuition-benefit.

• Retirement Plans: Secure your future with our https://www.grcc.edu/faculty-staff/human-resources/payroll/annuities-retirement-information, including the state retirement plan or a 401A with a 12% employer contribution.

 

NEXT STEPS / APPLICATION PROCESS

 

Please fill out an application athttps://www.grcc.edu/jobs. Submit a cover letter and resume. The opportunity to apply for this position will close at the end of the day on the close date referenced at the top of this job posting.

 

NONDISCRIMINATION STATEMENT

 

Grand Rapids Community College creates an inclusive learning and working environment that recognizes the value and dignity of each person. It is the policy and practice of GRCC to provide equal educational and employment opportunities regardless of age, race, color, religion, marital status, sex/gender, pregnancy, sexual orientation, gender identity, gender expression, height, weight, national origin, disability, political affiliation, familial status, veteran status or genetics in all programs, activities, services, employment and advancement including admissions to, access to, treatment in, or compensation in employment as required by state and federal law. GRCC is committed to reviewing all aspects of GRCC programs, activities, services and employment, including recruitment, selection, retention and promotion to identify and eliminate barriers in order to prevent discrimination on the basis of the listed protected characteristics. The college will not tolerate any form of retaliation against any person for bringing charges of discrimination or participating in an investigation. Further information may be obtained from the EEO Office or the Office of General Counsel, 143 Bostwick Avenue NE, Grand Rapids, MI 49503-3295.

 

To apply, visit https://apptrkr.com/6298476

 

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