Job Postings
Adminstrative Assistant-IPEx
Adminstrative Assistant-IPEx
ul
Administrative Assistant -IPEx
STATUS: Part-time, Non-exempt
DEPARTMENT: IPEx
LOCATION: Grand Rapids, W.A. Lettinga Campus
REPORTS TO: Executive Director, IPEx
PAY: $15.97/hr
SUMMARY:
Acts as a general assistant reporting to the Executive Director of IPEx, performing office functions contributing to the department's objectives. These responsibilities are performed in an ethical manner consistent with the University's mission, vision, and values which include diversity, equity and inclusion.
RESPONSIBILITIES:
• Provides GREAT customer service, anticipating and exceeding the needs of our customers.
• Performs administrative work of a confidential nature.
• Maintains processes and manipulates data on a personal computer using word processing, database, presentation and spreadsheet software.
• Organizing and maintaining the internal management of strategic partner materials.
• Participating as an operations contact to strategic partners and supporting the tactical items in the roll-out of new partnerships. This can include attending client meetings and calls, creating and maintaining marketing collateral, maintaining web pages and web applications, coordinating event logistics, and serving as a liaison between the client and admissions when needed.
• Responsible for specific projects/programs which may involve planning and coordinating work, analyzing data, preparing reports, making recommendations and other duties associated with the successful completion of a project/program.
• May maintain and analyze budgetary records by performing bookkeeping related duties such as reconciling, monitoring, making, and tracking expenditures, preparing budget statements regarding the status of accounts, making recommendations as to projected budgets.
• Acts with high degree of independence as liaison with inside and outside contacts and in preparing meeting materials, minutes, programs, updates, recruiting, and other support functions related to work area.
• Assists IPEx staff and facilitators with administrative problems or concerns.
• Responsible for scheduling and coordinating appointments.
• May process forms, i.e. l-9, requisitions, and travel vouchers.
• Understand and abide by all external and internal regulations and policies. This includes NCAA, GLIAC and national affiliations associated within athletics or other role specific regulations.
• Demonstrate and promote the University Cultural Values.
• Perform other duties as assigned.
QUALIFICATIONS:
• High School Diploma required, bachelor's degree preferred.
• Demonstrated experience to successfully work under pressure and meet deadlines.
• Demonstrated ability to provide excellent customer service and maintain confidentiality.
• Demonstrated experience to successfully work independently, as a team, organize own work and coordinate work activities of others.
• Demonstrated experience to successfully handle multiple demands efficiently, including large projects.
• Demonstrated experience to successfully organize and prioritize workload, handling different situations by exercising judgment.
• Demonstrated ability to work accurately and effectively with computer systems (Microsoft Suite; Google Suite; Salesforce.com).
• Demonstrated ability to work effectively with people of diverse backgrounds and promote a positive working environment, spirit of cooperation and positive reactions to change and conflict resolution.
• Excellent interpersonal, communication and presentation skills, both written and oral which transcend diverse audiences.
• Demonstrated ability to communicate effectively and relate well to donors, alumni, students, parents, faculty, staff, and others while maintaining appropriate confidentiality.
• Demonstrated motivational and problem-solving capabilities with a high degree of integrity, ethics, and dedication to the mission of the University.
• Strong work ethic.
• Ability to pass a pre-employment background investigation including but not limited to: standard criminal background check and employment reference checks. Select positions may be subject to drug/alcohol screening.
• Business office environment. Prolonged sitting and standing. Use of personal computer and telephone (eye and hand strain). Some travel between campuses required (own transportation).
• No regular lifting requirements, occasional lifting up to 25 pounds.
• Must be able to work an irregular schedule, evenings or Saturday as needed, additional hours during peak times or as required.
DAVENPORT UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER
Revised: 8/13/2021
To apply, visit https://apptrkr.com/6254683
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
https://www.jobelephant.com/
jeid-f5cc832290df4c4fb76fe7ebf0b478f7
Additional Postings available from Davenport University
Admissions Representative-Adult I
Admissions Representative-Adult I
Asst Coach-Track & Field (Contract)
Adjunct Faculty-Grand Rapids-Accounting
Associate Provost of Instructional Support and Institutional Planning
Grand Rapids Promise Zone Success Coordinator
Human Resources Business Partner
Assistant Professor Dental Auxiliary, Tenure Track
Adjunct Faculty-Personal Chef Certificate Courses
New Student Orientation Assistant- Professional Services (No Benefits, Contingency)
Adjunct Faculty-Grand Rapids-Chemistry
Adjunct Faculty-Grand Rapids-Biology
Adjunct Faculty-Global-Biology
Adjunct Faculty-Grand Rapids-Biology
Adjunct Faculty-Grand Rapids-Microbiology
Adjunct Faculty-Grand Rapids-Anatomy and Physiology
Adjunct Faculty-Grand Rapids-Organic Chemistry
Public Safety Officer Limited Part Time
Assistant Coach-Strength & Conditioning
Assistant Coach-Men's Lacrosse
Adjunct Faculty-Grand Rapids-Microsoft Office/Excel
Adjunct Faculty-Grand Rapids-CIS/GPMT
Admissions Representative-High School I
Adjunct Faculty-Grand Rapids-Nursing
Adjunct Faculty-Grand Rapids-Diversity in Society
(Student) Accounting Assistant
Asst Coach-Track & Field (Contract)
Adjunct Faculty-Grand Rapids-Nursing
Adjunct Faculty-Grand Rapids-Accounting
Asst Coach-Football (Def Line)
Adjunct Faculty-Grand Rapids-English, Communications
Assistant Coach-Men's Basketball
Adjunct Faculty-Grand Rapids-Nursing
ADA Testing Oversight - Lansing Campus
Adjunct Faculty-Grand Rapids-Biochemistry
Adjunct Faculty-Holland-Psychology
Call Center Admissions Specialist
Assistant Coach-Cheer (Contract)
Executive Director-Career Services
PART TIME Accounts Payable Specialist
Public Safety Officer Limited Part Time
Adjunct Faculty-Offsite-Nursing
Adjunct Faculty -College of Urban Education
Adjunct Faculty-Online-Accounting (Casa Latina,Bilingual)
Faculty-Graduate Level Nursing
Executive Director-Facility Operations
Adjunct Faculty-Lansing-Mental Health Nursing
Adjunct Faculty-Lansing-Accounting
HR Payroll and Work Study Site Intern - copy
Assistant Coach-Volleyball (Contract)
Assistant Coach-Softball (Contract)
Adjunct Faculty-Grand Rapids-Human Resources Management
Associate Director-Articulation
(Student) Salesforce Center for Excellence CRM Platform and Data
Student Financial Services Counselor
Adjunct Faculty-Grand Rapids-Human Resources Management
Adjunct Faculty-Lansing-Networking
(Student) Athletic Trainer Student Assistant
Director-Public Safety & Compliance
Adjunct Faculty-Midland-Didactic Faculty: Mental Health/Behavioral Health Nursing (In-Seat)
Adjunct Faculty-Grand Rapids-English and Communications (Dual Enrollment/Middle College)
Adjunct Faculty-Holland-Psychology
Adjunct Faculty-Lansing-Networking
Customer Service & Event Scheduler
Great Lakes Bay Executive Campus Director
Assistant Football Coach (Offensive Assistant/Run Game Coordinator)
Assistant Coach-Football (12 Month Contract)
ADA Testing Oversight - Lansing Campus
Adjunct Faculty-Grand Rapids-Risk Management
Call Center Admissions Specialist I
Application Developer & Analyst
Adjunct Faculty-Online- Psychology/Economics (Casa Latina, Bilingual)
Human Resources Consultant: Benefits Administration
Mental Health Counseling Program Director
ACHA Women's D1 Hockey Head Coach
Associate Department Chair & Program Director-Allied Health
Assistant Coach-Strength & Conditioning
Application Developer & Analyst
ACHA Men's D1 Hockey Head Coach
Assistant Manager of Athletic Communications
(Student) Panther Prowl Coordinator
ACHA Men's D3 Hockey Head Coach
Adjunct Faculty-Grand Rapids-Mathematics
Adjunct Faculty-Grand Rapids-Risk Management
Adjunct Faculty-Lansing-Clinical Faculty: Pediatrics
Adjunct Faculty-Detroit/Warren-Clinical Faculty Obstetrics
Associate Department Chair/Program Director - Allied Health
Adjunct Faculty-Lansing-Clinical Faculty: Obstetrics
Director-Public Safety & Compliance
Customer Service & Event Scheduler
(Student) Student IT Support Tech
Assistant Director of Athletics - Facilities & Operations
10 Month Faculty - Human Resources
Assistant Manager of Athletic Communications
Adjunct Faculty-Grand Rapids-MSOT Graduate
Adjunct Faculty-Grand Rapids-Nursing
Partner Manager-College of Health Professions
Call Center Admissions Specialist I
Assistant Coach-Women's Basketball
Asst Coach-Track & Field (Contract)
Assistant Coach-Women's Soccer
Head Coach - Competitive Cheer
Great Lakes Bay Executive Campus Director
ACHA Men's D3 Head Hockey Coach (Part-Time)
Adjunct Faculty-Offsite-Human Health Services and Case Management
Head Coach - Women's Wrestling
Adjunct Faculty-Grand Rapids-Composition, Advanced Composition, Public Speaking
Adjunct Faculty-Grand Rapids-Educational & Career Success (ACES100)